Despite an increasing number of methods and tools, companies still struggle to find effective support.
Organizations want to ensure that their business processes meet the requirements set by regulations, laws, standards, etc.
While manual solutions offer limited compliance assurance , there is a lack of a comprehensive framework to manage requirements semi-automatically.
It is increasingly possible to ensure compliance at all stages of the business process lifecycle.
Thus, in our country with a high number of legislation, bidding notices and rules currently in force, it is essential that companies understand what compliance means.
In this way, they can keep their business in compliance with the Law and avoid unnecessary risks that can bring financial, legal and reputational damages.
What does compliance mean?
For you to better understand what compliance means , know that compliance is the act of adhering to a set of rules, such as a policy, standard, specification or law.
In some cases, compliance is voluntary. Organizations choose to pursue certifications to improve business operations and increase their competitive advantage.
In other cases, compliance is mandatory. Companies must comply with certain regulatory compliance obligations, such as minimum wage laws or environmental, health and safety regulations.
What is the role of compliance?
The implementation of a program aims to reduce Compliance risks, which are the totality of legal risks with image risks.
The Compliance function encompasses the entire organization and all processes. Likewise, it involves all people, and the set of values plays an important role for its sustainability.
It is necessary to ensure the success of the professional continuously and help him to successfully complete the challenges.
Thus, it is essential that he meets the expectations of the other members of the company. To becomes a fundamental step for the success of all Integrity Mechanisms and Compliance Systems.
This professional must prove to be suitable for the exercise of the function in the technical aspects and in the daily life of the organization within what Compliance means.
What does compliance mean in companies?
What compliance means in companies is total transparency.
If a company can claim that it is in strategic compliance, it means that there is complete transparency and competent and responsible management.
Furthermore, it is telling the world that those who run the business are in control of its procedures and processes.
A compliance management system helps an organization manage all of its compliance obligations. Therefore, it is essential in the modern business world.
A non- compliant company without government laws and regulations can result in significant legal disputes, penalties and even criminal charges.
Understand the benefits that the compliance program can offer
When you’re running your business, you’re focused on your customers, your service level, and your profit margin.
Meeting government-mandated IT regulations might be the furthest thing from your mind.
Compliance management can help your business stay ahead of issues before they get bigger.
Learn more about the process of creating a compliance program
The market is increasingly competitive and this increases the chances of corruption, fraud, among other problems in unsuspecting companies.
Therefore, there are some rules for the implementation of a compliance program so that everything happens in the best possible way within the institution.
Risks are uncertainties that, if they materialize, directly impact the achievement of objectives.
Any business is subject to different types of risks that can be financial, waste of resources, reputational, operational and strategic.
It is common to conclude that the risks that matter are those capable of impacting the company’s objectives or the functioning of the Compliance Program.
And above all, expose yourself to negative reputation risks that can alienate customers, employees and business partners.
Creating an ethical environment
In addition to qualification, it is necessary that your profile is autonomous and gives you the resourcefulness to act proactively on a day-to-day basis.
It is important that your figure commands respect, has seniority, good communication skills and is able to relate to all hierarchical levels.
The company must also be conducive for Compliance to evolve in an environment with favorable organization, governance and well-defined interfaces.
In addition, other employees need to be committed to their duties and continually support Integrity Mechanisms and Compliance Systems.
This is so that everyone can act in synergy and growth, having quality aligned with ethical and moral integrity.
Development of control activities
There are several mechanisms for the institution’s internal control that can prevent a risk from materializing to the company.
Through these control mechanisms, the manager can monitor the company’s routine, from external obligations to the code of conduct.
With this operating system, the company’s internal control can collect and process data on all areas of the company’s operations, all in real time.
Formulation of processes and channels
A company can have all the internal inspection possible, even with the use of artificial intelligence.
However, some deviations in conduct may be imperceptible to the system, thus, there may be an imminent risk for a major problem.
Due to this, reporting channels are essential to obtain better control for possible compliance issues.
The monitoring layer, in turn, monitors compliance with enforced rules.
It provides input to the reporting level, where the results are visualized according to the needs of the involved stakeholders.
Therefore, the information that the monitoring level is able to provide forms the basis for presenting and visualizing the entire process.
An effective Compliance Program is one that is fully integrated into the business so that its pillars are properly implemented . Compliance applies to almost any business, whether it is a large company or a small company.